Notice of Address Change

When to use this template

Reach for a Notice of Address Change when the message benefits from being preserved in writing rather than left to memory or a phone call. The structure below is designed for the typical case — read it through once, replace the bracketed fields with your own details, and trim anything that doesn't apply to your specific situation. For more on the conventions specific to notice letters — when a written record matters, what tone to strike, and what the recipient is reading for — see our Notice Letters writing guide. The plain-language conventions used throughout this letter follow the same writing principles many professional editorial style guides recommend: short sentences, concrete nouns, and a single clear request per paragraph.

The letter

NOTICE

To: [Recipient's Name]
[Recipient's Address]

Date: [Date of Notice]

Re: [Subject of Notice]

This is formal notice, given pursuant to [the relevant clause, lease section, statute, or contract provision], that [the operative fact: the action being taken, the change taking effect, the obligation being asserted]. The effective date of this notice is [Date].

[One paragraph of detail: the relevant background, what is changing, and what the recipient should do or expect. Keep this paragraph factual and short.]

If you have any questions about this notice, please contact [Name] at [Phone] or [Email]. A copy of this notice has been retained in our records.

Sincerely,

[Your Name]
[Your Title]
[Organization]

Download & format options

This template is delivered as plain editable text — copy it into your preferred document tool, or use the format-specific instructions below. Every download includes the same letter body and the field placeholders shown in brackets.

Read the writing guides →

What's specific about Notice of Address Change

What makes this Notice of Address Change different from the other notice letters in this category is the specific situation it was written for. The structure, tone, and pacing of the body all assume that situation — which is why the template will land more naturally if you keep the structure and only change the content inside the brackets. Resist the temptation to rearrange paragraphs; the order they appear in is the order most notice letters readers expect, and reordering them quietly costs the letter some of its credibility.

The most common mistake people make when sending a Notice of Address Change is over-explaining. The recipient does not need the entire backstory; they need just enough context to act on the request, the notice, or the message. If you find your draft running long, look for paragraphs that exist only to justify the letter to yourself rather than to inform the reader, and cut them. A page is the natural ceiling for almost every notice letters, and most are stronger at half a page. Writers who want a deeper dive into the structural conventions can also consult the broader professional correspondence handbook we maintain for this category.

Finally, before you send, run through the small checklist that applies to every letter in this category: have you named the operative date, named the specific person or amount, set a clear next step, and signed with a real title? Those four items are what move a draft from a personal note into the kind of professional correspondence that gets taken seriously. The body below is already structured around them — just don't lose them in your edits.

About Notice Letters in general

Notice letters exist because some communications must be on the record by law or contract — not as courtesy, but as proof. The templates in this category are written with that purpose in mind. Each one names the operative date, references the relevant clause or statute, and stops short of drama. Tenancy and labor law in particular reward precision and punish casualness; a notice that misses a procedural element can be voided. Whenever a notice has legal weight in your jurisdiction, treat the template as a starting point and confirm the local requirements before sending. The structure below will be correct; the specific notice period, delivery method, or required language may vary by state, country, or municipality.

For broader writing principles that apply to any letter in this category, see our Notice Letters writing guide. You may also find our plain-language drafting reference useful when you want to tighten the prose further.

Fields you'll need

• Your Name
• Your Title
• Your Address
• Your Phone
• Your Email
• Date
• Recipient's Name
• Recipient's Title
• Recipient's Company
• Recipient's Address
• Property Address
• Lease Start Date
• Effective Date
• Forwarding Address
• Statutory Reference

Tips for sending this letter

1. Lead with the word "Notice" so the recipient sees the document type immediately.
2. Cite the contractual or statutory provision that authorizes the notice.
3. State the effective date with a full month name and four-digit year.
4. Use a delivery method that creates proof of receipt (certified mail, courier, or signed acknowledgment).
5. Keep editorial commentary out — notices are records, not arguments.
6. Verify the required notice period in your jurisdiction before sending.
7. Save the original signed copy and the proof of delivery together.

Why it matters that this is in writing

Of all the channels available for this kind of message — phone call, text, instant message, casual email — a written letter remains the most enduring choice when the matter has weight. A printed or PDF letter signals that you took the time to compose your thoughts, structure them, and put them in front of the recipient in a form they can return to later. That signal alone often shifts the tone of the response in your favor, because the recipient understands they're being asked to engage seriously rather than offer a quick reply.

It also creates a record. Six months from now, if you need to reference this exchange, you'll have an exact copy of what you said and when you said it. That matters most in situations involving employment, money, housing, and any contract — the kinds of situations where memory alone is not enough. Even when the recipient is a friendly party, the discipline of writing a real letter forces you to think through your position more carefully than a quick message ever would. That extra thinking is the real value of using a template like this one as a starting point: it gives you the structure, so you can focus on the substance.